Controlling Legionella - The Responsible Person Role
In a legionella control context the term "Responsible Person" is identified in the Health & Safety Exectutive's Approved Code of Practice & Guidance document L8 as someone with day-to-day responsibility for controlling any identified risk from Legionella bacteria.
The appointed "Responsible Person" should be a manager, director, or have similar status and sufficient authority, competence and knowledge of the installation to ensure that all operational procedures are carried out in a timely and effective manner.
The Responsible Person is described as someone with day-to-day responsibility for managing and controlling any identified risks from Legionella bacteria to protect the health and safety of others.
They should also have a clear understanding of their duties and the overall health and safety management structure and policy in the organisation.
We are regularily asked by many of our clients to provide specific help and guidance on the appointment of a "Responsible Person" to fulfill a legionella control role and have prepared a "job description" that can be used in such instances.
Job Title: Responsible Person - Legionella Management
Reporting to: Duty Holder
To ensure that all water systems on site are fully compliant with all aspects of legionella legislation:
- HSE Approved Code of Practice and Guidance “L8”
- HSE HSG274 Parts 1, 2 & 3
- Control of Substances Hazardous to Health Regulations 2002
- Management of Health and Safety at Work Regulations 1999
- Notification of Cooling Tower Regulations 1992
- Health Technical Memorandum HTM 04-01 (if appropriate)
To ensure effective communication at all times with the "Duty Holder" regarding all aspects of the legionella risk management programme.
To ensure effective communication and management of all staff involved in the Legionella risk management programme, thus effecting full execution of any written scheme of precautions necessary to minimise the risk of legionella proliferation in the areas under their control.
To recruit and ensure that all staff have the correct levels of competence and training suitable for their appointed roles in the risk management programme.
To select and appoint service providers, if appropriate, who have the correct level of training and competence to be able to undertake the roles contracted to them.
The "Responsible Person" should have a detailed understanding of the service provider’s commitments as detailed in the Legionella Control Associations code of practice.
The "Responsible Person" should have sufficient authority, competence and knowledge of the installation to ensure that all operational procedures are carried out in a timely and effective manner.
The "Responsible Person" should have a thorough understanding of their duties and the overall health and safety management of the facility, its policies and organisational structure.
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